Schedule Conference Calls

With the Schedule app of the GAC2570 conference phone, you can schedule conference calls ahead of time to make hosting important meetings more convenient. 

1. Tap and drag right on the conference phone's Home screen to view its applications.
2. Tap the Schedule app.
   
3. Tap the Add icon to schedule a conference call.
   
4. In the Schedule menu, adjust the following:
   
   • Conference Theme - Type a name for the meeting to make it easier to locate later.
   • Conference Start Time - Select the date and time the conference call will start.
     
   • Conference Duration - Select how long the conference call should last.
     
   • Notify participants 10 minutes prior to the conference - If the conference's participants should be called 10 minutes before the conference call, tap this toggle.
5. in the Participants section, type the names and phone numbers/extension numbers of people that should be called when the conference starts.
6. To save and schedule the conference call, tap the Confirm icon.
7. Repeat steps 3-6 to schedule more conferences. 
   

   ✔ You should now have a list of the different conference calls you have scheduled ahead of time.
   

   If you need to edit a specific scheduled conference, select that meeting and tap the Edit icon in its Conference Details. 
   

    

Cancel a Scheduled Conference

Some meetings may not be necessary anymore as time goes on. If needed, you can cancel a scheduled conference call ahead of time. 

1. Tap the scheduled conference you want to cancel.
   
2. In the Conference Details menu, tap the Cancel Meeting icon.
   
3. On the Cancel Meeting confirmation message, tap Cancel Meeting.
   

Start a Scheduled Meeting Immediately

If a conference call needs to be started ASAP, you can use the Start Immediately option to have the conference call's participants called immediately. 

1. Tap the scheduled conference you would like to start before its scheduled date and time.
2. In the Conference Details menu, tap the Start Immediately icon.
   
3. On the Start Immediately confirmation message, tap Start Immediately.
   
   

   ✔ The conference call will promptly start, which will have calls placed to the participants you added to the scheduled conference ahead of time.

   

    

Scheduling with the Conference Control App

When a GVC camera is connected to your GAC conference phone, you will be able to use the Conference Control application of the conference phone to manage conference calls while controlling the camera for video calls and presentations.

To make hosting conferences with your GCV3220 camera easier, you can schedule conference calls ahead of time using the Conference Control app. You can also view any conference calls that have been scheduled so far using this app.

To view all scheduled conferences, tap the Recent meetings box. 

You should now see a list of conference calls that have been scheduled so far.

To schedule more meetings…

1. Tap the Add Conference icon. 
   
2. In the Meeting Details menu, input the following:
   
   • Theme - Select a subject or purpose for the meeting.
   • Start Time - Select the starting and ending times of the meeting.
     
   • Duration - Select how long the meeting should last.
     
   • Preset Bit - Preset how your different cameras should display during the conference.
     
   • Repeat - If this meeting will be recurring on a regular basis, select how often the meeting will recur.
     
   • Password - To have participants enter a password to join, set a series of numbers they should enter.
     
   • Members - Select people or contacts that should be invited to the meeting.
3. Be sure to save the conference. It should now be listed along with any other conference calls scheduled with the Conference Control application.