Using the Conference Control Application

When a GVC camera is connected to your GAC conference phone, you will be able to use the Conference Control application of the conference phone to manage conference calls while controlling the camera for video calls and presentations.

To view and use the Conference Control application, swipe left on the conference phone's display and tap the Conference Control app. 

Connect a GVC Camera to a GAC Phone

To allow the conference control app to be ready for use, the GAC2570 phone and the GVC32XX camera need to be connected. This can be done by connecting an ethernet cable from the Media (M) port of the GAC2570 phone to the Media (M) port of the GVC32XX camera.

Schedule Conferences

To make hosting conferences easier, you can schedule conference calls ahead of time using the Conference Control app. You can also view any conference calls that have been scheduled so far using this app.

To view all scheduled conferences, tap the Recent meetings box. 

You should now see a list of conference calls that have been scheduled so far.

To schedule more meetings…

1. Tap the Add Conference icon. 
   
2. In the Meeting Details menu, input the following:
   
   • Theme - Select a subject or purpose for the meeting.
   • Start Time - Select the starting and ending times of the meeting.
     
   • Duration - Select how long the meeting should last.
     
   • Preset Bit - Preset how your different cameras should display during the conference.
     
   • Repeat - If this meeting will be recurring on a regular basis, select how often the meeting will recur.
     
   • Password - To have participants enter a password to join, set a series of numbers they should enter.
     
   • Members - Select people or contacts that should be invited to the meeting.
3. Be sure to save the conference. It should now be listed along with any other scheduled conference calls. 

Start a Conference Call

To start an impromptu conference call with the Conference Control app, you can do the following:

1. Press the Call button on the main Meeting Control screen.
   
2. On the Dial screen, enter the phone number or extension number of a person to invite to the meeting.
   
3. Enter the phone numbers or extension numbers of more people to add to the call.
   
4. Press either of the following buttons to start the call:
   • Start Audio Call - Initiate a conference call that uses only audio.
   • Start Video Call - Initiate a conference call that uses both audio and video.

Host a Conference Call

When you start a conference call, you will see a screen for managing the conference call. This screen will show the participants that have been invited to the call so far. There will be buttons on the bottom of the screen that can be used for managing the call as a host.

Manage Participants

When you tap a participant in the Conference Control app, you will have options to use to manage that person's participation in the conference call.

• Mute: Mute this participant’s microphone. Muting a participant can be helpful if they are contributing to unnecessary background noise during a presentation.
• Unvoice: If needed, completely block a participant’s audio until you select to unblock their audio.
• Switch Audio: Switch the call from a video call to an audio call.
• Switch Video: Switch the call from an audio call to a video call.
• Close Screen: If this participant is sharing their screen, use this option to remotely end their screensharing.
• Remove: Kick or remove a participant from the meeting.

Add More Participants

You can invite more participants to an active conference call.

1. Tap the Add icon. 
   
2.  On the dialing screen, dial or select the person to add to the conference call. 
   

   Note: If the person you dialed is available, their panel will show a “Calling” note.
   

   If the person is not available, their panel will show with an “Invitation failure” note.
   

    
3. Repeat this process for each additional participant you need to invite. 
   

Remove a Participant

When a participant is longer needed in the conference call, you can remove them. To do so…

1. Tap the participant that needs to be removed.
   
2. Select Remove. 
   

Manage a Conference

When you tap the Menu icon, a Menu with a variety of features for managing the conference call will appear. 

These features include…

Change the Video Layout of the Call

During the call, you may need to change how the participants and their video is displayed. This can be essential if a participant is about to share a presentation. To swap layouts…

1. Tap the Layout icon.
2. In the Switch Layout menu, select the screen layout you would like to use.
   

Presentation Mode

In many meetings and conferences, presentations are commonly used to keep team members and clients informed about past changes, exciting updates, and recent performance strengths and weaknesses. Using the Conference Control application, you can use your GAC2570 conference phone to share a presentation for all conference participants to see. 

1. Make sure a PC is connected to the GAC2570 phone or the GVC3220 video camera using one of the methods below:
   • PC is connected to the GAC2570 phone's HDMI IN port using an HDMI cable.
   • PC is connected to the GVC3220 camera's HDMI IN port using an HDMI cable.
   • PC is connected to the GAC2570 phone or GVC3220 camera using Wi-Fi. 
2. Tap the Start icon.
   
3. In the Presentation Source menu, select how the presentation will be shared from the connected PC. 
   
   These sources include…
   • HDMI - Source is a device connected through HDMI directly to the GVC3220 device
   • Wi-Fi Display - Source is a projection screen using “Wi-Fi Display” or “Airplay”.
   • Shared Screen - Source is a shared screen from the GVC3220.
   • GAC2570-HDMI - Source is a device connected by HDMI to the GAC2570.
4. Once you are done presenting, tap Stop to end presentation mode.

Camera Control

The GAC2570's Conference Control application will allow you to control the camera angles of a GVC3220 camera by acting as a remote camera controller. This is done with the Camera Control tool, which allows you to pan, tilt, or zoom the camera. 

To use the Camera Control tool, tap the Camera button on the main Meeting Control screen.

Tapping the Camera button will open a Camera Adjustment menu that will offer you controls for adjusting the camera of the GVC3220. You can move the camera left, right, up, and down, as well as zoom in and out as needed. You can also use the Manual Focus (MF+, MF-) or Assisted Focus (AF) features.

Mouse Control

The GAC2570 can act as a remote control for the GVC's mouse feature. To explore the Mouse Control feature further, tap the Mouse Control button on the main Meeting Control screen.

On the Touch Control screen, you can try out and explore different touch controls you can use to control the GVC camera's mouse function.

To learn more about Gestural Guidance controls, tap the Information icon. Doing so will pull up a brief explanation of how you can touch the GAC phone's screen to control the GVC mouse's movement and click features.